Recruitment Activities

Hierarchy View Recruitment Activities

Business Process Recruit staff Sub-Process 1. Confirm the vacancy Sub-Process 2. Advertise the vacancy Sub-Process 3. Get job pack and apply for the vacancy Sub-Process 4. Record applications Sub-Process 5. Plan interviews and draw up shortlist Sub-Process 6. Inform candidates of interview arrangements Sub-Process 7. Conduct Interviews and make selection Sub-Process 8. Appoint new staff member Sub-Process 9. Complete the appointment Activity Check that financial approval exists Activity Complete personnel requisition form Activity Review job description, person spec, and disability issues Activity Review the job Activity Review the job Activity Send all vacancy and recruitment details to HR Activity Write JD and Person spec Activity Write job advert text Activity Add vacancy and job pack to website Activity Add vacancy and job pack to website Activity Check the JD, person spec, and advert Activity Check the JD, person spec, and advert Activity Create job pack Activity Create job pack Activity Enter advert costs onto HR System Activity Load job pack onto intranet Activity Modify HR System to show vacancy still open Activity Modify HR System to show vacancy still open Activity Obtain reference number Activity Produce hard-copy bulletin and mail out Activity Produce hard-copy bulletin and mail out Activity Send advert to advertising agency Activity Send advert to advertising agency Activity Send invoice to Finance Activity Set up and add details to the Job file Activity Set up and add details to the Job file Activity Set up Vacancy on HR System Activity Set up Vacancy on HR System Activity Show vacancy (automatically) on intranet (eJobs) Activity Check listings on ePeople Activity Complete online application form Activity Ensure that you meet all Essential criteria Activity Go to intranet and download job-pack Activity Go to public web site and download job-pack Activity Read the job pack and ensure that you feel that the job is right for you Activity Send completed application form Activity Telephone for a job pack Activity Generate shortlist form from HR System Activity Identify Decalartion of Interest candidates Activity Photocopy and put application form front-sheets in job file Activity Record returned applications Activity Record returned applications Activity Send interviewers' pack and shortlist form to Manager Activity Agree format of interview, schedule, etc Activity Agree format of interview, schedule, etc Activity Agree set of questions and model answers Activity Agree set of questions and model answers Activity Annotate the shortlist form and send to HR Activity Book all necessary rooms Activity Check plans with HR advisor Activity Consult HR over use of tests Activity Decide which criteria can be tested from application forms Activity Determine the selection panel Activity Distribute interview materials to Panel members Activity Distribute interview materials to Panel members Activity Identify HR representative Activity Timetable dates Activity Timetable dates Activity Enter interview details onto HR System Activity Enter interview details onto HR System Activity Generate invitation letters and send to candidates Activity Record which candidates have been short listed on HR System Activity Telephone candidates Activity Telephone candidates Activity Ask questions as agreed Activity Check if candidate needs to claim expenses Activity Conclude interview Activity Discuss findings Activity Explain format of interview and purpose of the post Activity Identify best candidate Activity Individually complete Candidate Interview Assessment Record Activity Inform HR of successful candidate Activity Invite candidate to ask questions Activity Reject those not meeting essential criteria Activity Take notes as interview unfolds Activity Take notes as interview unfolds Activity Welcome candidate and do introductions Activity Welcome candidate and do introductions Activity Check appointment Activity Check appointment Activity Confirm the appointment Activity Follow-up essential documentation Activity Follow-up essential documentation Activity Generate Offer/Contract letter Activity Generate Regret letters Activity Send written offer of job and start pack Activity Send written offer of job and start pack Activity Transfer candidate to Personnel module on HR System Activity Withdraw offer Activity Withdraw offer Activity Add all recruitment records to Blue File Activity Add all recruitment records to Blue File Activity Close the Vacancy on HR system Activity Close the Vacancy on HR system Activity Copy all paperwork to payroll Activity Create email confirming start date and new account Activity Create email confirming start date and new account Activity Inform IT of software requirements Activity Inform IT of software requirements Activity Organise / create necessary badges Activity Request network Id and email address Activity Set up new personal file (Blue file) Activity Set up new starter on payroll system

Hierarchy View Recruitment Activities

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